PARK RENTAL APPLICATION:
NOTE: IF YOUR EVENT ALSO REQUIRES STREET CLOSURE, CLICK HERE FOR APPLICATION
PARKS POLICIES AND PROCEDURES
The Town of Minden maintains parks in Westwood Village as well as the park in downtown Minden. Minden Park has limited lighting for evening use.
The parks are available for rent on a first come first served basis for activities, including street sales, meetings, exhibits, etc.
MINDEN PARK
Available year round
Rest room facilities closed during winter months.
Park area - 2 acres
Gazebo capacity - 50 persons maximum
Tables, chairs and sound system available upon request.
This is a public park and rental will not guarantee exclusive right to the park grounds (exception-gazebo). At the request of the renter a section of the park may be cordoned off.
RESERVATION/POLICY
Minden Park is available for rent on a first come-first served basis.
A deposit of $300.00 is required. The application form and deposit must be on file in the Town office in order to guarantee reservation. Upon receipt of the application and deposit, the Town office will mail out confirmation of rental.
Applicant must be at least 21 years of age.
Liability insurance may be required at the discretion of the Town. Professional bonded Security may also be required at the discretion of the Town.
Renters are obligated to follow Nevada state Health department rules for any food preparation and service at their gathering.
Park use will be limited to two consecutive days due to watering limitations.
Town personnel will maintain Minden Park restrooms if park is used for a public event. There will be a corresponding charge. For private events the renter will maintain the bathrooms. If there is any unresolved problem with bathrooms (i.e. plugged toilet) please call a town employee.
The park is available for non-use rental. However all rental fees will apply.
RENTAL RATES
$25.00 per hour (includes time used for setup and cleanup). No fees will be waived or reduced.
Rent is due and payable at the end of rental time.
REFUND POLICY
The following refund policy will be in effect regarding all parks and recreation facilities available for reservation:
CANCELLATIONS:
1) A minimum cancellation fee of $50.00 will be assessed for cancellation of any event.
2) In the event an individual or a the group fails to appear for the scheduled use or
cancels with less than 48 hours notice to the towns administrative office, no refund
will be issued by the Town.
3) In the event of Acts of God (i.e. natural disasters, heavy storms, etc.) and cancellation occurs, fees will be waived or returned.
REFUNDS AFTER RENTAL:
Deposits shall be returned to the permittee, pending an inspection of the reserved facility, subject to any and all claims for cleaning and/or repair and any cancellation administrative fee.
Please allow 30 days for return of deposit.
CLEANING
The renter is given instructions for cleaning and park use at the beginning of rental time. If the park needs any cleaning after rental it will be done by the Town of Minden employees and renter will be charged accordingly.
Cleaning rates: $25.00 minimum charge
$50.00 per hour
HOURS OF USE
Park rental hours will be limited to hours of daylight.
EXTRA INFORMATION
TRASH: Park rental includes use of trash receptacles already on site. If additional dumpsters are requested there may be a corresponding fee charged.
SANIHUTS: If an event has an anticipated number of 500 people attending, the Town may require the applicant to supply sanihuts.
ALCOHOL: The sale of alcohol is prohibited in park facilities unless the applicant making such a request has obtained necessary permits, including: Sheriff's liquor permit, and outdoors festival permit, if required.
DECORATIONS: Decorations, which require nails, eye bolts, or staples may not be used. Decorations must be removed in entirety when event is over.
VEHICLES: The Town must be notified if any vehicles will be brought unto park grounds. Renter assumes any liability for breakage to sprinklers, etc.
GROUND COVERS: At no time may tarps of any type or material be used to cover grass.
GRASS MARKING: Water based paints used for marking athletic field may be used to mark grass. No other paint may be used.
BAR-B-QUE USE: The use of barbecues in the Parks is allowed. However any ashes
from the use should be disposed of properly, please do not put them on the ground.
CANOPIES/TENTS: Use of tents is limited to those with no permanent bottoms and those requiring stakes less than 10 inches in depth.
ELECTRICAL USAGE: Electricity is available at Minden Park only. 8 each 20 amp circuits are located at the corner of 5th and Esmeralda. 9 each 20 amp circuits are at the gazebo. Use of electrical outlets is limited to renters. Renters are responsible for providing extension cords in adequate size and length for use with electrical outlets.
DAMAGE TO PARK FACILITIES: Please report any damage or problems observed during your use of the park to a Town employee before leaving park. Renters will be liable only for damages resulting from misuse or neglect.
AMPLIFIED SOUND: Please be considerate of the residential character of the neighborhood and keep sound/music at a reasonable level.
NOTICE: The Town of Minden will not be held responsible for lost, stolen or damaged property. The Town will also not be responsible for injuries or damage sustained by persons using the facility. Renters agree to indemnify and hold harmless the Town of Minden from any liability arising from the use of the facility. Any unlawful activity, including but not limited to serving or providing alcoholic beverages to minors, will result in the immediate termination of the Park rental without refund or deposit. Town employees are instructed to call law enforcement officers to respond to any unlawful or disruptive activity.
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